Grants Officer

Date of Publication: 
20 August 2021
Application Deadline: 
3 September 2021
Cowater International
Brief Description: 
The Australia-Indonesia Partnership Towards an Inclusive Society (AIPTIS) is a $120m, 8-year investment (2020-28) that will contribute to the broader development goal of No one is left behind – more marginalised people participate in and benefit from Indonesia’s socio-cultural economic, and political development.

AIPTIS continues Australia’s support to Indonesia’s prosperity, building on advancements in the areas of gender equality and women’s empowerment, social inclusion, and civil society strengthening. This includes experience and lessons working in community-driven development, civil society programs, women’s empowerment, and inclusive development programs – most recently through MAMPU and Peduli. It also builds on decades of work by Indonesian CSOs and social movements, including the women’s movement to advance GEDSI.

AIPTIS supports the shared policy priorities of GoI and GoA. It is aligned with Pillar One of the Indonesia- Australia Comprehensive Strategic Partnership, and the associated Plan of Action, which commits to cooperation to “address poverty and inequality, promote women's leadership and empowerment on disability-inclusive development; the Stability Pillar of the Australia-Indonesia COVID-19 Development Response Plan; and the Government of Indonesia (GoI) Medium-Term Development Plan (RPJMN IV 2020- 2024). AIPTIS supports the RPJMN agenda of “enhancing the quality and competitiveness of human resources”, and specifically the RPJMN’s Gender Equality and Women Empowerment policy and its Social Inclusion policy direction. It also supports Indonesia’s commitment to the Sustainable Development Goals (SDGs), and the call to “Leave no one behind” in development, while responding to the impacts of the COVID-19 pandemic, including the disproportionate socioeconomic impacts on women and communities experiencing marginalisation as well as the potential threats posed to civil society spaces.
Reporting to the Senior Grants Manager (SGM) and working closely with the relevant Partnership Coordinator, the Grants Officer is responsible for providing financial management advice, grant reporting, grants processing, and providing technical assistance to partners of AIPTIS program in an effective and efficient manner in accordance with the procedures and guidelines laid out in the AIPTIS Grants Manual and AIPTIS Operations Manual.

  • Play a central role in the development and implementation of partners annual workplan by providing grant planning, finance and budgeting advice.
  • Support the partnership team, and others to track activities and budgets; and provide support related to resource allocation/reallocation, activity spending, budget vs actual and grants tracking
  • Provide the Partnership and MERL team with financial and budget analysis on progress to date - this will include assessing risks such as checking results of grant partner audits, checking compliance with AIPTIS financial guidelines and Partner SOPs and advise teams on areas of weakness.
  • Conduct the fiduciary assessment of AIPTIS partners as requested.
  • Conduct training for partners related to the Partner Financial Reporting and AIPTIS Financial Guideline
  • Monitor, track and verify all Partner financial reports and acquittals. Ensure all financial records and reports are updated in the AIPTIS Management Information System (MIS) in a timely manner.
  • Prepare payment documents related to tranches and core funding payments 
  • Conduct field visits to monitor grant spending and triangulate acquittal reporting. Visits can also be used as opportunities to provide finance/grants advice and skills transfer to Partner finance staff.
  • Ensure that Partner annual audits are conducted and loaded into AIPTIS MIS. Also check that planned partner participatory audits are actioned and completed.
  • Assist SGM to conduct field audits based on any suspicions/findings in acquittal reports.
  • Contributes to the AIPTIS Grant Manual and Partner Financial Guideline updates.
  • Process partner financial reconciliation and refund of the remaining funds
  • File all grant partner documents both softcopy and hardcopy in the correct archives.
  • Perform other related duties as required by management.


  • Bachelor's degree in Accounting, Financial Management or a related field;

Minimum Experience:

  • Minimum 5 years of work experience in a similar field;

Essential Skills:

  • Women and people with disabilities are encouraged to apply
  • Experience working in development sector particularly donor-funded programs;
  • Able to work with minimal supervision
  • Strong computer skills and MS 365 ability particularly MS Word, PowerPoint, and Teams;
  • Proven ability to take on a variety of different tasks without becoming overwhelmed
  • Good communication and interpersonal skills

Candidates are encouraged to apply by Friday, September 3rd, 2021/as soon as possible on our Careers Page.

For your application to be considered, please upload your documents as followed: Candidate Last Name, First Name, date, Title of the Position.

Required documents include cover letter outlining relevant experience, CV and list of three references  (including one from current, or most recent, employer)
We thank all applicants, however only those shortlisted will be contacted.

With more than 35 years’ experience, Cowater International is Canada’s global leader in management consulting services specializing in international development and has managed the implementation of over 800 projects in more than 80 countries around the globe. We work with governments, partner organizations, communities and civil society to design and implement sustainable solutions that generate lasting social, financial and environmental impacts. Our adaptive approach to management has led to our award-winning work and recognition as one of Canada’s Best Managed Companies in 2017, 2018 and 2019. Headquartered in Ottawa, Canada, Cowater International also has corporate offices in Montreal, Quebec; London, United Kingdom; Nairobi, Kenya; and Brussels, Belgium, in addition to project offices in a wide variety of other locations across Sub-Saharan Africa and Asia.

We thank you for your interest in building a better tomorrow with Cowater International.


Jakarta, Indonesia