Date of Publication
Application Deadline
Company
Universalia
Brief Description
Key Responsibilities
Administrative & Office Support
- Provide day-to-day administrative support to consulting teams: taking notes at meetings, tracking task assignments, deadlines and follow-ups, coordinating logistics, contract management, assisting with the planning and execution of corporate events and social gatherings, stocking of office supplies
- Manage calendars, schedule meetings, and coordinate internal and external appointments
- Prepare, format, and proofread documents, presentations, and reports, compile annexes, reference lists and supporting documentation
- Maintain organized digital and physical filing systems
Project Support
- Support consulting assignments through document management, meeting coordination, and logistical support
- Track deliverables, deadlines, and administrative inputs across multiple projects
- Assist with proposal preparation, including formatting, version control, and submission coordination
- Assist with travel planning: airline and hotel booking reservations, calculating and preparing travel advance requests, ensuring that travelers have all the necessary information for their trips (visas, insurance, letters of invitation, etc.)
Financial & Operational Support
- Assist with expense tracking, invoicing support, and financial documentation
- Support contract administration
- Liaise with external service providers (accounting, travel, venues, etc.)
Internal Coordination & Communications
- Serve as a point of contact for administrative queries internally and externally: liaise with external consultants regarding contracting, invoicing, travel bookings and claims
- Serve as a point of contact within the Montreal office
- Support onboarding of new staff and consultants
- Contribute to continuous improvement of administrative processes and systems
Please view attached document for more information as well as how to apply.
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