Introduction to CTIF
The Canadian Trade and Investment Facility for Development is a seven-year, CAD $11.6 million demand-driven program aligned with Canada’s Feminist International Assistance Policy (FIAP) to support sustainable trade and investment-related policy reforms and economic development initiatives that promote women’s empowerment and inclusive growth and have a high potential to reduce poverty in ODA-eligible developing countries in the Asia-Pacific region. CTIF provides technical assistance based on the needs identified by potential beneficiaries and according to an assessment process jointly administered by the CTIF team and Global Affairs Canada (GAC). Technical assistance is provided by independent suppliers that specialize in the specific services being requested by the beneficiary. Cowater International (www.cowater.com) and the Institute of Public Administration of Canada (www.ipac.ca) jointly implement CTIF on behalf of the Government of Canada.
Assignment Overview
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Consultancy title: |
Study to Inform the Post-COVID-19 Recovery Plan for ASEAN Tourism |
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Beneficiary Organization |
Meeting of ASEAN National Tourism Organizations (ASEAN NTOs); ICT and Tourism Division, ASEAN Secretariat |
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Anticipated duration: |
Up to 5 months (all deliverables to be completed by March 31, 2021) |
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Anticipated start date: |
November 15, 2020 |
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Location of assignment |
Consultant’s Home Office (remote) |
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Summary of assignment |
ASEAN Tourism Sector Post-Pandemic Recovery Plan (Recovery Plan) is expected to introduce new standards and guidelines on security and health factors for protecting employees and communities in the hotel industry and others related to tourism while enhancing the environmental sustainability, resilience, and gender and social inclusiveness of ASEAN’s tourism industry. The Recovery Plan would also help advance or ensure the continuity of existing regional plans and mandates such as the ASEAN Tourism Strategic Plan 2016-2025, Pakse Declaration on Roadmap for Strategic Development of Ecotourism Clusters and Tourism Corridors, ASEAN Gender and Development Framework on Tourism, strategy on the participation of local communities and private sectors in tourism development, among others. CTIF will provide technical assistance to the ASEAN Secretariat’s ICT and Tourism Division and ASEAN NTOs to aid the development of a climate-smart and gender and socially inclusive ASEAN Post-Pandemic Tourism Recovery Plan. |
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Terms of Reference |
See Annex 1 |
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Maximum budget, excluding HST |
CAD $100,000 |
Corporate Qualifications
Interested bidders must possess the corporate capabilities and experience described in Annex 1 (TORs), which can be evidenced through project profiles included in technical proposals using the form provided in Annex 2. Contracts for projects profiled by bidders must have been active within the last five calendar years dating from the date of the release of this tender document.
Team Member Qualifications
Bidders must provide CVs for the team members it proposes to undertake the assignment on behalf of CTIF and the beneficiary using the format provided in Annex 3.
Proposal structures and Scoring method
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Content |
Details |
Weighting |
Max Score |
Page Limit |
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Experience |
Experience managing or implementing assignments of a similar nature in a similar geographic context. |
12 |
72 |
10 pp. |
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Proposed approach and methodology |
Quality of the proposed approach and methodology for delivering the assignment’s intended results, including a detailed workplan and work schedule, and performance framework integrating the assignment’s intended results and CTIF’s intended outcomes. |
12 |
72 |
8 pp. |
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Project management and oversight |
Quality of proposed approach to project management, including monitoring and reporting. |
4 |
24 |
2 pp. |
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Proposed team |
Quality and relevance of the proposed team members’ skills and experience |
12 |
72 |
10 pp. |
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Technical criteria |
Total score: |
- |
240 |
- |
Corporate Qualifications
Interested bidders must possess the corporate capabilities and experience described in Annex 1 (TORs), which can be evidenced through project profiles included in technical proposals using the form provided in Annex 2. Contracts for projects profiled by bidders must have been active within the last five calendar years dating from the date of the release of this tender document.
Score Attribution Criteria
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Score |
Criteria |
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6 |
Demonstrates expert understanding of the TORs and proposes innovative and appropriate solutions that address all requirements. Responses are well-tailored to the client’s requirements in all aspects. Level of detail and quality of information provide a high degree of confidence in certainty of delivery. |
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5 |
Demonstrates a strong understanding of the issues in the TORs. Responses are tailored in most aspects and includes some innovation. The detail and quality of information provided gives a strong level of confidence that the requirement will be delivered to a high standard. |
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4 |
Demonstrates a good understanding of all issues relating to delivery of TORs. Responses are tailored to the client’s requirements in some respects and demonstrate that proposals are robust. Provides sufficient detail and quality of information to give a good level of confidence that they will deliver. |
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3 |
Some misunderstandings of the issues relating to delivery of the TORs. Poor appetite to tailor to the client’s requirements where required. Generally, a low level of quality information and detail leading to insufficient confidence that they will deliver. |
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2 |
Major misunderstanding of the issues set out in the TORs. The information is poorly tailored to the requirements or of a low quality. Poor quality or lack of information provides a low level of confidence that they will deliver. |
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1 |
Complete failure to address all material requirements of the TORs. Little or no tailoring of responses to meet customer requirements. Poor quality responses providing little or no confidence that they will deliver. |
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0 |
Unresponsive or non-compliant. |
Scoring methods
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Commercial Criteria |
Comment |
Weighting |
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Competitiveness of fees |
Mathematical calculation of competitiveness of the proposed daily fees in direct comparison to all tenderers in this competition. Lowest proposed fees/your proposed fees x 100 |
80 |
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Competitiveness of expenses |
Mathematical calculation of competitiveness of the proposed expenses in direct comparison to all tenderers in this competition. Lowest proposed expenses / your proposed expenses x 100 |
20
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Determining best value offer
The weight given to the technical and commercial tenders are:
- Technical: 80%
- Commercial: 20%
Your total score will be determined using the following formula:
Technical score x 0.8 + Commercial score x 0.2 = Final score
RFP Timeline
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Action |
Date |
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Request for Proposals (RFP) issued |
October 6, 2020 |
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Deadline for confirming intention to bid Mandatory: confirmations are to be sent via email to info@c-tif.ca. |
October 13, 2020 |
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Bidders Clarifications Deadline |
October 16, 2020 |
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Proposal submission deadline |
November 6, 2020, 5pm EST |
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Anticipated project start date |
November 15, 2020 |
Your proposal should be submitted in English and be set out in three main parts. The Technical Proposal should be submitted in accordance with the Scoring Methodology and Evaluation Criteria and consist of:
- Part A: Executive Summary (one page)
The proposal must be accompanied by a letter on your organisation letterhead showing the full registered and trading name(s), trading and registered office address of the Potential Supplier and, in the case of a company, the place of incorporation. It should be signed by a person of suitable authority to commit the Potential Supplier to a binding contract. You must quote the RFP Title.
- Part B: Contents page
- Past experience (Annex 2 template)
- Proposed approach and methodology (narrative and Annex 5 template)
- Project management and oversight
- CVs of the proposed team (Annex 3 template).
- Part C: Financial Proposal (Annex 4 template) and a Rate Justification Form filled out for each proposed expert, who is not covered by the Standing Offer Agreement with CTIF (Annex 6 template).
Proposals shall be submitted to CTIF by November 6, 2020 5pm EST, by email to: info@c-tif.ca
Proposals can be submitted by a single supplier, a consortium or a joint-venture arrangement.
Proposals must be submitted in two separate pdf format files. These may be attached as part of the same email.
- Parts A and B – Technical Proposal
- Part C – Financial Proposal (should be password-protected).
We will request the password if your proposal is deemed technically compliant. Any submission of the financial proposal that is not password-protected will be disqualified. Also, any submission of the financial proposal together with the password will be disqualified.
Proposals shall be submitted to CTIF using the following subject lines:
- CTIF– 049-ASEAN-Tourism – Technical Proposal
- CTIF –049-ASEAN-Tourism – Financial Proposal
CTIF will confirm receipt of your proposal.
Proposals shall be submitted to CTIF by November 6, 2020 5pm EST, by email to: info@c-tif.ca.
Propsals submitted through our Career Center will not be considered.
ABOUT US
With more than 35 years’ experience, Cowater International is Canada’s global leader in management consulting services specializing in international development and has managed the implementation of over 800 projects in more than 80 countries around the globe. We work with governments, partner organizations, communities and civil society to design and implement sustainable solutions that generate lasting social, financial and environmental impacts. Our adaptive approach to management has led to our award-winning work and recognition as one of Canada’s Best Managed Companies in 2017, 2018 and 2019. Headquartered in Ottawa, Canada, Cowater International also has corporate offices in Montreal, Quebec and London, United Kingdom, Nairobi, Kenya in addition to project offices in a wide variety of other locations across Sub-Saharan Africa and Asia.
We thank you for your interest in building a better tomorrow with Cowater International.